2.4 File Tab

Manage Catalogs

File catalogs are created to manage file uploads. Each catalog type can have different meta data (through catalog fields), allowing users to upload files and give information specific to the catalog type chosen as upload.
You can set the catalog fields from this screen by clicking the "View Fields" icon next to the corresponding catalog, and change the catalog name via the "Edit" icon.
Catalogs are Data Definition independent; however, objects attached through catalogs are attached to a record and are Data Definition dependent. You can associate data definitions with a catalog by clicking the "Associate Data Definitions" icon next to the corresponding catalog. To associate a data definition with a catalog, check the box next to the data definition and then choose the search key column. For example, "New Catalog" is now associated with data definition 79 (Parcels) and uses the search key column "FeatId":
Users can now upload files (assuming they have the appropriate roles as shown below) and associate them with Parcels. So, for example, a user can select a Parcel with a FeatId of 123 and upload one or more files. These files are then associated with data definition 79 (Parcels) and FeatId 123.
WARNING: if you change the Search Key Column after file(s) have already been uploaded, previously uploaded files will become inaccessible! Imagine if you changed the column to, say, Address: now when a user clicks on the Parcel with a FeatId of 123 the value of its Address field will be searched for instead of the value of its FeatId (123) and nothing will be found (unless the two fields happen to contain the same values).

You may set permissions on each catalog to determine whether or not a user can view existing files (Read) and upload files to the catalog (Read/Write) based on their Roles. For example, this shows how "Everyone" can Read from a catalog but only users with the "Upload files" Role can upload to it:

Manage Catalog Fields

Catalog fields define the type of meta data you wish to store when attaching files and/or notes to map objects.

Each field listed for the given catalog will store meta data for any files attached to it.

[Last updated for version 2306 (12/2012)]